Best Projector for Business Presentations

Most projectors on today’s market are designed for use in a home theater. These models offer an exceptional picture quality for videos but may not have the features you need for meetings and trainings—or if they do, they’re likely priced much higher than you were hoping to spend.

Based on its overall stats, the Epson Pro EX9240 is the best projector for business presentations, with a bright lamp, easy set-up, and clear high-contrast display that can handle everything from sales reports to videos (>>> Check on Amazon). This doesn’t mean it’s the best choice for everyone, though. Let’s take a look at the most important factors to see how these projectors stack up.

Best Projector for Business Presentations 2021 – Top Picks:

Epson Pro EX9240 Optoma EH335 Epson Pro EX7280 Epson EX5280 BenQ MW560 Optoma X400LVe
Resolution 1920x1080 1920x1080 1280x800 1024x768 1280x800 1024x768
Brightness (Lumens) 4,000 ANSI 3,600 ANSI 4,000 ANSI 3,800 ANSI 4,000 ANSI 4,000 ANSI
Contrast Ratio 16,000:1 22,000:1 16,000:1 16,000:1 20,000:1 25,000:1
Throw Distance 4.7' - 28.8' 3.3' - 32.2' 1.30' - 1.56' 3.6' - 29.6' 7.8' - 16.4' 4.0' - 39.4'
Screen size 30" - 300" 28" - 302" 33" - 320" 30" - 300" 65" - 150" 27" - 304"
Speakers 16.0 Watts Mono 10.0 Watts Mono 2.0 Watts Mono 2.0 Watts Mono 10.0 Watts Mono 10.0 Watts Mono
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Resolution

While 4K is quickly becoming the standard for home theater projectors, that high of a resolution isn’t necessary for most business uses. Even a lower VGA resolution can provide sufficient clarity for text, images, and other basic presentations.

If you plan to play videos with the projector, resolution is a more important consideration. A full HD (1080p) projector can be a good middle-ground, with enough on-screen detail for video content without the expense of full 4K.

Best resolution: Epson Pro EX9240, Optoma EH335

Portability

If you’re buying a projector for permanent installation this isn’t as much of a concern. For multi-room or traveling use, though, you’ll save yourself a lot of hassle with a projector that’s lightweight, durable, and has a slim profile.

The Epson EX line is designed with travel in mind, and weigh less than 10 pounds and include a soft-sided carrying bag for easier transportation. The Epson EX5280 is both the lightest and the most compact of these models, and a great choice if you need a portable projector.

Most portable: Epson EX5280

Installation

Projectors in general are more difficult to install than TVs. The size of the screen changes depending on how far away the lens is, and this can make it tricky to correctly align the image. Features like automatic keystone correction can spare you this hassle, giving the projector a faster set-up time.

The Epson Pro EX9240 uses a skew sensor to automatically square the image. This is paired with a wide manual zoom and horizontal image slider that give it more flexibility for where you place the ceiling mount relative to the screen.

Easiest installation: Epson Pro EX9240

Connectivity

If you can’t connect your devices, a projector won’t be much use to you for your presentations. At the least, you’ll get HDMI inputs on all of these projectors, along with USB ports for devices. Both the Epson Pro EX9240 and Optoma EH335 also have built-in wireless connectivity and support for screen mirroring straight for devices through Chromecast or Miracast.

The wired input options on the Optoma EH335 give it the edge over the Epson. In addition to the dual HDMI ports, it has VGA, Composite, MHL, audio, and networking connections, supporting a wider range of devices than most projectors on the market.

Best connectivity: Optoma EH335


Epson Pro EX9240

Epson Pro EX9240

The fast, easy set-up of the Epson Pro EX9240 is its first advantage for business use. Its integrated skew sensor automatically adjusts to square the image geometry, with a horizontal slider and 1.6x zoom for fine-tuning the alignment. The EX9240 is portable, too, weighing in at less than 10 pounds with a convenient carrying case included for transportation.

The Epson Pro EX9240 is flexible from a connectivity standpoint. For wired inputs, it has dual HDMI ports, USB, and RCA connections. Wireless networking is built in, too, and it supports screen mirroring through Miracast. It’s also relatively flexible in terms of where you use it, with a powerful lamp suitable for any light level. The only caveat here is that the throw distance is on the longer side, needing between 10 and 13 feet for a 100” screen.

The resolution of the Epson Pro EX9240 is full HD, with a 3LCD display that provides good color and contrast. This makes it an ideal dual-use option, performing just as well for movies and TV shows as it does for business presentations.

Pros

  • Bright lamp can be used in well-lit spaces
  • 3LCD color is accurate with no rainbowing
  • Easy to adjust image and picture settings
  • Built-in skew sensor and correction
  • Supports screen sharing through Miracast

Cons

  • Relatively long throw distance
  • High fan noise

Optoma EH335

Optoma EH335

The Optoma EH335 is a full HD projector with a high image contrast, bringing sharp detail and great on-screen clarity to all of your business presentations. Its 6-segment color wheel produces a wide and vibrant color gamut, though it may also trigger image flickering for sensitive viewers—something to keep in mind especially if you plan to use it in large groups.

Since it’s a standard-throw projector, you’ll most likely need to ceiling mount the Optoma EH335. This can be a bit tricky during the initial installation, with just a vertical keystone correction and relatively narrow zoom for aligning the picture. On the plus side, the robust connectivity of the EH335 lets it adapt to a variety of A/V systems and set-ups, with complete network control and a wide range of wired input options.

The design of the Optoma EH335 is ideally suited to business use. It’s portable and low-maintenance, and has a 3,600-lumen lamp—bright enough to maintain the quality and clarity of your presentation even in well-lit spaces. This makes it a great choice for permanent installation in conference rooms and classrooms, as well as more mobile uses.

Pros

  • Bright lamp works in any indoor environment
  • HDMI-Link makes controlling devices easier
  • Full HD resolution with great image contrast
  • Portable and lightweight design
  • Supports Chromecast screen mirroring

Cons

  • Color wheel may trigger rainbowing
  • Can be tricky to install and align

Epson Pro EX7280

Epson Pro EX7280

The Epson Pro EX7280 has similar strengths to other models from the Epson EX line. This includes a powerful 4,000-lumen lamp and robust image adjustment options that give it a fast and flexible installation. Features like automatic skew correction also make it a great choice for A/V beginners, taking much of the hassle and guess-work out of setting up the projector.

From an image standpoint, the Epson Pro EX7280 is well-suited to both text and images, with good image clarity and a 3LCD design that provides a broad color gamut with no hotspots or other distractions. Its WXGA video resolution is low from a home theater standpoint, but it’s sufficient for purposes like Zoom calls or training videos.

In smaller rooms, you can get away with using the 2-watt speaker built into the Epson Pro EX7280, at least for calls and other basic uses. The fan can get pretty loud, though, so most people will want to use external speakers for presentations with sound. You’ll also need a dongle or other accessory if you want to share your screen or use wireless connections, something to keep in mind as you’re planning your budget. Click here for our more in-depth Epson Pro EX7280 review.

Pros

  • 3LCD display excellent for text presentations
  • Powerful lamp for lights-on use
  • Simple set-up and installation
  • Automatic skew correction
  • Portable design (includes a carrying bag)

Cons

  • Weak sound
  • No built-in wireless connectivity

Epson EX5280

Epson EX5280

You can think of the Epson EX5280 as the entry-level version of the EX7280 above. Its overall design is similar, using 3LCD image technology and a 3,800-lumen lamp. In real-world terms, that means a consistently bright image in any light conditions, with vibrant colors and no flickering or hot spots. It’s even more portable than the other Epson models, weighing just over 5 pounds with a slim profile.

The main sacrifice you’ll make with the Epson EX5280 compared to its pricier cousins is its video resolution. It uses XGA resolution, which has a pixel density on par with what you’d get from most laptop screens. This is still plenty for sharp text and images, though, so for most business uses this isn’t a deal breaker, especially for those who are shopping on a tight budget.

Installing the Epson EX5280 is very straightforward. It has the same automatic skew correction as other EX models, along with manual zoom and a horizontal slider, giving it good flexibility during the installation. Input options include RCA, HDMI, and VGA, with 2 USB ports for wireless dongles or other devices, so it has the connection options most people need for professional applications.

Pros

  • Displays crisp, legible text
  • 3LCD display provides excellent color
  • Automatic skew adjustment
  • Bright lamp
  • Portable and easy to install

Cons

  • Lowest resolution on the list
  • Weak built-in sound

BenQ MW560

BenQ MW560

The BenQ MW560 uses precision-cut glass lenses that give the image excellent clarity, backed by a high contrast ratio that ensures the same sharp detail for color graphics that it gives to text. Its Data Review Mode is designed for text and reports, ensuring you’ll be able to read projected numbers and other writing at any screen size.

For value, you can’t beat the BenQ MW560. Its performance is exceptional for the price, for one thing. It also costs less to operate than many projectors, using up to 70% less power than other projectors when you put it into SmartEco Mode. The lamp is relatively long-lasting, as well, especially if you take advantage of Eco Mode, so it’s low-maintenance, too.

The automatic vertical keystone correction of the BenQ MW560 make it easy to install in most situations. However, its manual image adjustment options are limited if you need to fine-tune it further. One nice feature of the MW560 is that it offers 5 different aspect ratios, making it more versatile for different screen and content formats. Its connection panel is robust, as well, with the option of adding wireless networking hardware if that’s something you need.

Pros

  • Good detail and contrast
  • Data Review Mode enhances text clarity
  • Powerful lamp
  • Automatic keystone correction
  • SmartEco lamp reduces power consumption

Cons

  • Manual image alignment features are limited
  • May be prone to the rainbow effect

Optoma X400LVe

Optoma X400LVe

The bright, high-contrast image produced by the Optoma X400LVe brings excellent saturation and clarity to presentations in any space. Its color performance is especially impressive, using the same Rec.709 spectrum you’ll get from most home theater projectors. The X400LVe is also a good option if you’d rather not use external speakers, with a 10-watt speaker with good mid-range clarity for speech and a high enough output for most classrooms and conference rooms.

The Optoma X400LVe is another great option if you’re looking for an eco-friendly projector. Its Eco+ mode reduces the overall power consumption and activates the Auto Power Off, with a Quick Resume feature that instantly restores power if you turn it off accidentally.

The rugged build and compact overall design of the Optoma X400LVe give it good portability. Where it suffers a bit is in its installation ease and versatility. Its throw distance is long, even compared to other standard-throw projectors. You’ll also need to manually correct the skew and its other alignment features are relatively limited, so precision is key in installing the ceiling mount.

Pros

  • High image contrast
  • Portable, durable design
  • Excellent color (full Rec.709 spectrum)
  • Wide input options
  • Automatic shutoff prevents power waste

Cons

  • Limited image adjustment features
  • Longest throw distance on the list

The Verdict

The combination of features on the Epson Pro EX9240 make it the best overall projector for business presentations, and it’s reasonably priced to fit within most buyers’ budgets (>>> Find it on Amazon). On the other hand, if you never plan to use the projector for videos, a VGA or WVGA projector like the Optoma X400LVe or BenQ MW560 could give you a better value. We hope this comparison has helped you figure out what you need from a business projector!