Most projectors on today’s market are designed for use in a home theater. These models offer an exceptional picture quality for videos but may not have the features you need for meetings and trainings—or if they do, they’re likely priced much higher than you were hoping to spend.
Based on its overall stats, the Epson Pro EX9240 is the best projector for business presentations, with a bright lamp, easy set-up, and clear high-contrast display that can handle everything from sales reports to videos (>>> Check on Amazon). This doesn’t mean it’s the best choice for everyone, though. Let’s take a look at the most important factors to see how these projectors stack up.
Best Projector for Business Presentations 2023 – Top Picks:
|Epson Pro EX9240||Optoma EH335||Epson Pro EX7280||Epson EX5280||BenQ MS560||ViewSonic LS550WH|
|Brightness (Lumens)||4,000 ANSI||3,600 ANSI||4,000 ANSI||3,800 ANSI||4,000 ANSI||2,000 ANSI|
|Throw Distance||4.7' - 28.8'||3.3' - 32.2'||1.30' - 1.56'||3.6' - 29.6'||4.3' - 39.2'||1.0' - 10.4'|
|Screen size||30" - 300"||28" - 302"||33" - 320"||30" - 300"||30" - 300"||30" - 300"|
|Speakers||16.0 Watts Mono||10.0 Watts Mono||2.0 Watts Mono||2.0 Watts Mono||10.0 Watts Mono||2.0 Watts Mono|
|Price||Check on Amazon||BHPhotoVideo.com||Check on Amazon||Check on Amazon||Check on Amazon||Check on Amazon|
While 4K is quickly becoming the standard for home theater projectors, that high of a resolution isn’t necessary for most business uses. Even a lower VGA resolution can provide sufficient clarity for text, images, and other basic presentations.
If you plan to play videos with the projector, resolution is a more important consideration. A full HD (1080p) projector can be a good middle-ground, with enough on-screen detail for video content without the expense of full 4K.
If you’re buying a projector for permanent installation this isn’t as much of a concern. For multi-room or traveling use, though, you’ll save yourself a lot of hassle with a projector that’s lightweight, durable, and has a slim profile.
The BenQ MS560 is the lightest, most compact projector on the list. The Epson EX5280 is also designed with travel in mind, weighing less than 10 pounds and with an included soft-sided carrying bag for easier transportation. The ViewSonic LS550WH is similarly lightweight and edges the above models out in durability, with a sealed optical engine and rugged LED light source.
Most portable: ViewSonic LS550WH
Projectors in general are more difficult to install than TVs. The size of the screen changes depending on how far away the lens is, and this can make it tricky to correctly align the image. Features like automatic keystone correction can spare you this hassle, giving the projector a faster set-up time.
The ViewSonic LS550WH is arguably the most flexible projector on the list, with a short throw distance and the ability to be installed at any angle. For the easiest installation, the Epson Pro EX9240 uses a skew sensor that automatically squares the image. This is paired with a wide manual zoom and horizontal image slider that give it more flexibility for where you place the ceiling mount relative to the screen.
Easiest installation: Epson Pro EX9240
If you can’t connect your devices, a projector won’t be much use to you for your presentations. At the least, you’ll get HDMI inputs on all of these projectors, along with USB ports for devices, and the BenQ MS560 adds options like VGA and RCA. Both the Epson Pro EX9240 and Optoma EH335 also have built-in wireless connectivity and support for screen mirroring straight for devices through Chromecast or Miracast.
The wired input options on the Optoma EH335 give it the edge over the Epson. In addition to the dual HDMI ports, it has VGA, Composite, MHL, audio, and networking connections, supporting a wider range of devices than most projectors on the market.
Best connectivity: Optoma EH335
The fast, easy set-up of the Epson Pro EX9240 is its first advantage for business use. Its integrated skew sensor automatically adjusts to square the image geometry, with a horizontal slider and 1.6x zoom for fine-tuning the alignment.
The EX9240 is portable, too, weighing in at less than 10 pounds with a convenient carrying case included for transportation.
The Epson Pro EX9240 is flexible from a connectivity standpoint. For wired inputs, it has dual HDMI ports, USB, and RCA connections. Wireless networking is built in, too, and it supports screen mirroring through Miracast.
It’s also relatively flexible in terms of where you use it, with a powerful lamp suitable for any light level. The only caveat here is that the throw distance is on the longer side, needing between 10 and 13 feet for a 100” screen.
The resolution of the Epson Pro EX9240 is full HD, with a 3LCD display that provides good color and contrast. This makes it an ideal dual-use option, performing just as well for movies and TV shows as it does for business presentations.
- Bright lamp can be used in well-lit spaces
- 3LCD color is accurate with no rainbowing
- Easy to adjust image and picture settings
- Built-in skew sensor and correction
- Supports screen sharing through Miracast
- Relatively long throw distance
- High fan noise
The Optoma EH335 is a full HD projector with a high image contrast, bringing sharp detail and great on-screen clarity to all of your business presentations. Its 6-segment color wheel produces a wide and vibrant color gamut, though it may also trigger image flickering for sensitive viewers—something to keep in mind especially if you plan to use it in large groups.
Since it’s a standard-throw projector, you’ll most likely need to ceiling mount the Optoma EH335. This can be a bit tricky during the initial installation, with just a vertical keystone correction and relatively narrow zoom for aligning the picture.
On the plus side, the robust connectivity of the EH335 lets it adapt to a variety of A/V systems and set-ups, with complete network control and a wide range of wired input options.
The design of the Optoma EH335 is ideally suited to business use. It’s portable and low-maintenance and has a 3,600-lumen lamp—bright enough to maintain the quality and clarity of your presentation even in well-lit spaces. This makes it a great choice for permanent installation in conference rooms and classrooms, as well as more mobile uses. Click here for our more in-depth Optoma EH335 review.
- Bright lamp works in any indoor environment
- HDMI-Link makes controlling devices easier
- Full HD resolution with great image contrast
- Portable and lightweight design
- Supports Chromecast screen mirroring
- Color wheel may trigger rainbowing
- Can be tricky to install and align
Epson Pro EX7280
The Epson Pro EX7280 has similar strengths to other models from the Epson EX line. This includes a powerful 4,000-lumen lamp and robust image adjustment options that give it a fast and flexible installation. Features like automatic skew correction also make it a great choice for A/V beginners, taking much of the hassle and guess-work out of setting up the projector.
From an image standpoint, the Epson Pro EX7280 is well-suited to both text and images, with good image clarity and a 3LCD design that provides a broad color gamut with no hotspots or other distractions. Its WXGA video resolution is low from a home theater standpoint, but it’s sufficient for purposes like Zoom calls or training videos.
In smaller rooms, you can get away with using the 2-watt speaker built into the Epson Pro EX7280, at least for calls and other basic uses. The fan can get pretty loud, though, so most people will want to use external speakers for presentations with sound. You’ll also need a dongle or other accessory if you want to share your screen or use wireless connections, something to keep in mind as you’re planning your budget. Click here for our more in-depth Epson Pro EX7280 review.
- 3LCD display excellent for text presentations
- Powerful lamp for lights-on use
- Simple set-up and installation
- Automatic skew correction
- Portable design (includes a carrying bag)
- Weak sound
- No built-in wireless connectivity
You can think of the Epson EX5280 as the entry-level version of the EX7280 above. Its overall design is similar, using 3LCD image technology and a 3,800-lumen lamp. In real-world terms, that means a consistently bright image in any light conditions, with vibrant colors and no flickering or hot spots.
It’s even more portable than the other Epson models, weighing just over 5 pounds with a slim profile.
The main sacrifice you’ll make with the Epson EX5280 compared to its pricier cousins is its video resolution. It uses XGA resolution, which has a pixel density on par with what you’d get from most laptop screens. This is still plenty for sharp text and images, though, so for most business uses this isn’t a deal breaker, especially for those who are shopping on a tight budget.
Installing the Epson EX5280 is very straightforward. It has the same automatic skew correction as other EX models, along with manual zoom and a horizontal slider, giving it good flexibility during the installation.
Input options include RCA, HDMI, and VGA, with 2 USB ports for wireless dongles or other devices, so it has the connection options most people need for professional applications.
- Displays crisp, legible text
- 3LCD display provides excellent color
- Automatic skew adjustment
- Bright lamp
- Portable and easy to install
- Lowest resolution on the list
- Weak built-in sound
If you’re on a tight budget, the BenQ MS560 is arguably the best presentation projector you can get for under $500. Its 4,000-lumen lamp gives you a sharp picture in any light level, so everyone in the room will be able to see your graphics and read on-screen text.
The MS560 also gets high marks for portability. It’s compact and lightweight, at just over 5 pounds, and has a built-in speaker with enough volume for use in a typical classroom or conference room, so you won’t need to bring an external sound source to use it.
The variety of inputs and outputs on the rear panel also makes it versatile across different equipment setups, with options like RCA, VGA, and S-Video you won’t find on many projectors.
Now, the big trade-off you’ll make for the low price of the BenQ MS560 is video resolution. If you want something that can do justice to movie or game graphics, this probably isn’t the right choice.
That said, it’s still very clear for charts, graphs, and text, and its video quality is acceptable for things like training videos or conference calls. The other weakness of the MS560 is that it can be tricky to set up in some spaces.
The throw distance is long, and the alignment features are limited to vertical keystone correction and a narrow 1.1x zoom. That said, in a large open space like a conference room, it has a straightforward and intuitive set-up process.
- Clear picture in any ambient light level
- Compact and portable
- Accepts content up to full HD (1920X1200)
- Low power use in Eco Mode
- Good clarity and volume from built-in speaker
- Variety of input options
- Excellent value
- Low video resolution
- Limited screen alignment features
The ViewSonic LS550WH is another top choice for those who need a portable projector. It uses an LED light source that’s lighter and more efficient than lamps or lasers. Not only does this give it a compact and lightweight design, it’s also more durable, with a longer usable lifespan and less chance of being damaged during transport.
The IP5X sealed optical engine adds an extra layer of protection against dirt and moisture.
The disadvantage of an LED light source is that they’re not as powerful, and the 2,000 ANSI lumens put out by the ViewSonic LS550WH is on the low side for a presentation projector. The good news is that it uses a short throw distance, which both makes it more flexible to set up and maximizes that brightness. While it will still struggle in a bright room, you won’t need to turn all the lights off to get a clear picture. It can also be installed in any position, from straight up to straight down and any angle in between.
As far as the picture quality, the ViewSonic LS550WH has a high dynamic image contrast and a color gamut that exceeds the Rec.709 spectrum. That means crisp text and graphics that pop off the page, with realistic colors for photos and videos.
- Accepts content up to 1080p
- Short throw distance
- Easy to set up at any angle
- Lightweight and portable
- Low energy use with automatic power off function
- Maintenance-free with sealed optical engine
- Not bright enough for well-lit spaces
- Weak built-in speakers
The combination of features on the Epson Pro EX9240 make it the best overall projector for business presentations, and it’s reasonably priced to fit within most buyers’ budgets (>>> Find it on Amazon). On the other hand, if you never plan to use the projector for videos, a lower-resolution projector like the BenQ MS560 could give you a better value, while the short throw and 360° orientation of the ViewSonic LS550WH give it lots of installation flexibility. We hope this comparison has helped you figure out what you need from a business projector!